Mandatory requirements

Please do not send your invoice unless it has been fully delivered. If your invoice does not comply with these requirements it will be rejected and returned to you, or the payment delayed. 

Your invoice must indicate

• “INVOICE”, or local language equivalent, in large letters in the header
• an invoice number and the date of issue
• a single purchase order reference
• items or quantities shown on our purchase order
• VAT, sales tax, GST or other tax amounts separately from the total amount
• your company name, address and VAT registration number (where applicable)
• Vestas ordering company address and VAT number (where applicable) exactly as on the purchase order
• the same currency as our purchase order 
• the same item descriptions and prices as our purchase order 
• any Vestas material numbers on the purchase order
• the corresponding lines on our purchase order

Credit notes shall reference only one invoice and shall indicate 

• “FULL CREDIT NOTE” or “PARTIAL CREDIT NOTE” in large letters
• always indicate your contact person in Vestas
• your original invoice number and, where applicable, our purchase order reference

PO exempted invoices
There are special circumstances where an invoice may be submitted without our purchase order reference. Your Vestas contact person will inform you prior to the start of deliveries if this will be the case. All requirements shown above are still valid except for purchase order reference and the purchase order line references.

Submitting your invoice
Please send your invoice or credit note to the mailbox shown on the Vestas purchase order. A full list of e-mail addresses for each Vestas ordering company can be viewed here.

To ensure that your invoice can be processed efficiently, please ensure that it complies with the following rules

• PDF format - ZIP files and password protected files will not be processed
• each PDF shall contain only 1 invoice or 1 credit note
• do not send our Accounts Payable proforma invoices
• do not include other documentation (e.g. conditions of sale) between invoice pages in a pdf.

In case of issues

• your invoice status in the Vestas Supplier Invoice Status Portal >
• all goods or services on the invoice are delivered
• the invoice been sent to the correct mailbox complies to this instruction

Please use the Supplier Invoice Status Portal to raise any queries regarding invoice and payments instead of sending an e-mail to us directly.

Payments & bank details
Please notify us of any changes to your company’s payment details to your Vestas contact person well in advance of the actual change. If the payment date falls on a non-working day, the following working day will be effective.